Schedules (and rehearsal locations) are published 2-3 months in advance of your concert date. Typically, on the first, second, and third nights of your residency you are free to do as you wish. Please refer to the general residency schedule for more information.

We will use a 4-star hotel in Midtown Manhattan. We often use the Marriot Marquis, Sheraton, Hilton, Westin, or similar hotel.

After the registration date and concert confirmation, MidAmerica Production will book the hotels and let all participants know the specific location as soon as they have confirmed.

All groups wait until they receive written confirmation and a “go-ahead” from MidAmerica Productions before making any flight arrangements or non-refundable purchases. This will occur after registrations have been received and the concert is confirmed.

Each ensemble has been specifically recommended or referred to us. Additionally, ensembles can be accepted after submitting an audition CD, video, or YouTube link.

The package includes one finale dinner buffet and two free drinks on the post-concert cruise. Other meals are not included.

For restaurant recommendations, click here.

Music does not have to be memorized unless the Guest Conductor specifically requests for memorization. 

Yes. Choruses or chorus members who are not thoroughly prepared may not be allowed to rehearse or perform in the concert.

Tickets go on sale to the general public 90 days prior to the event. Tickets range from $50-$125. All ticket links are listed here: https://www.midamerica-music.com/2025-concerts

Group purchases of 10+ are arranged through the Group Sales department directly. Please email groupsales@carnegiehall.org or call 212-903-9705.

Yes. Depending on availability, additional tickets may be purchased by friends and family. Tickets are available starting 60 days prior to the concert and cost $179 per-person. Please contact the Production Team at production@midamerica-music.com for ordering information.

We can refer you to a travel agency that we have worked with for decades who can help you book these activities.

10 total participants (performers and nonperformers) is the minimum. If you have fewer than that, we can help you find another choir to register with.

Yes, you can add participants until about 3 months before the concert date.

Wear your typical formal concert dress (what your group wears for concerts at your home location). If you normally perform in casual clothes, you should wear concert black attire for this concert.

Yes, food and drinks are allowed backstage in the dressing rooms at Carnegie Hall but not on stage. During the dress rehearsal, water is generally not permitted on stage, but is available just backstage if needed. All musicians are encouraged to eat breakfast and lunch beforehand and stay hydrated. If any performers feel faint during rehearsal, they are welcome to sit down or come off stage where a team member will assist.

Phones are expected to be turned off and put away for the performance.

Still photos are allowed from the stage during dress rehearsal, however, video recording or live streaming is prohibited by the hall. Use hashtag #CHSelfie to share photos on social media and remember to tag midamerica productions!

After the performance, all musicians except the final group, will receive a ticket to watch the remainder of the concert from the back of the audience.

Once the concert has ended, musicians are directed to buses outside of the hall which will take them to the post-concert celebratory cruise.

Audiences are large and enthusiastic and typically at 80% capacity. MidAmerica Productions has a comprehensive public relations and audience development division.

Using a comprehensive, multi-faceted strategy that encompasses public relations, paid marketing, partnerships, and social media, MAP effectively engages a diverse audience of ticket buyers, from tourists to locals. With a mailing list of over 25,000 contacts, MAP’s Director of Public Relations, Publications, and Audience Development, and her team lead outreach efforts that target a wide range of media, from local outlets to nationally syndicated publications.

A professional archival photographer captures every MAP event and provides all participants access to the full digital gallery. An email will be sent 2-3 weeks after the concert with more details.

Unfortunately, a full-length concert video capture will not be recorded. However, our social media license with the hall allows for video capture and we will share as many clips as possible on our facebook, instagram, youtube, and tiktok pages.

Physical copies of the concert playbill will be available backstage on the day of your concert. Digital versions of the playbill are available to view here: https://www.midamerica-music.com/playbillarchive

Your performance features your instrumental ensemble, under your direction, in a performance consisting of 25 minutes of music time, which equates to 30 minutes of stage time, allowing for applause, change of music, and tuning, based on a minimum ensemble of 50 performers. Ensembles of 70 or more performers may be allotted additional stage time, depending on availability.

We have hosted hundreds of Instrumental Ensembles on our series over the past 42 years. Please click here to view a partial list of groups.

Visiting instrumental ensembles are responsible for bringing or renting their own instruments. Estimated costs for such rentals in Manhattan can be provided by our office. If more than one instrumental ensemble is performing at your concert, rental costs can be divided equally.